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IRB PASSPORT PRIVACY STATEMENT

The International Rugby Board (including its associated companies) ("IRB", “us”, “our”, or “we”) have created this privacy statement to demonstrate our firm commitment to privacy. The following is a full description of our information gathering and dissemination practices for:

www.irbpassport.com
www.irbplayerwelfare.com
www.irbrugbyready.com
www.irbsandc.com
www.irblaws.com
www.irbkeeprugbyclean.com
www.irbgetintorugby.com
www.irbintegrity.com

("the site"). It sets out the way in which any personal information we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.

For the purpose of the Data Protection Act 1988 and 2003, as amended or re-enacted from time to time (the “Acts”), the data controller is IRFB Services (Ireland) Limited having its principal place of business at First Floor, Huguenot House, 35-38 St. Stephen's Green, Dublin 2, Ireland. We fully respect your right to privacy, and any personal information which you volunteer to us will be treated with the highest standards of security and confidentiality in accordance with the terms of the Acts.

Collection of Information

Information is typically requested when you wish to take part in certain activities available on the site or otherwise use the site (such as when you register for the IRB Passport, contact us, request particular information or subscribe to our newsletter services or other services) that may be available on the site. If you contact us, we may keep a record of that correspondence.

The personal information collected may include, but is not limited to the following: name, involvement in Rugby, age, country of residence, nationality, gender, e-mail address, chosen password to access certain parts of the site and/or your confirmation that you have read and agree with the Terms and Conditions applicable to the site.

When you submit personal information to IRB through the site, you agree that your information may be stored and processed by and/or on behalf of the IRB.

IRB may collect information about your interaction with the site and the services on the site. This may include information about your computer and, where available, your IP address operating system and browser type. In particular, IRB reserves the right to perform statistical analysis of user behaviour and characteristics in order to measure interest in and use of the various areas of the site and to ascertain the number of users that have visited particular web pages. In performing statistical analysis, parts of the site use Google Analytics (a web analytics service provided by Google, Inc.) to capture and analyze site statistics.

IRB confirms that in general it will only use the personal information you provide within IRB. Where we want to pass your personal information on to someone else, unless you have already and/or previously given us your permission to do so, we will tell you - refer to the notices on particular web pages that let you know why we are requesting the information and to whom it will be made available. The option will then be yours to submit your personal information or not.

Our use of cookies

In common with many other website operators, we use cookies to help to make the site better. To find out more about the cookies we use, please visit our COOKIES POLICY.

How We Use the Information

We collect and use your information in order to give you a better service, to provide you with information you request, including information about the IRB, its events, the Game of Rugby Union and/or the IRB Passport. Your information is also used to fulfil your requests for certain services and/or to participate in certain activities and/or to make the site more useful to you.

The personal information you provide may be used by us or our associated organisations to deliver the information you request. Your personal information is also used to contact you when necessary. In order to access some services or parts of the site, you will be asked to sign in with an e-mail address and to choose a password. In this case your chosen password and other information (including e-mail address) are collected and used to create a unique logon for you to access the services or a particular part of the site (including to access and/or take advantage of certain services available on the site or other IRB sites).

You have the right to prevent marketing information being sent direct to you. If you prefer not to receive information from us or from any other organisation to which we may disclose your personal information, ensure that you do not tick the "opt in" box which appears where you are submitting your personal information. If you wish, at any time, to be removed from our newsletter list, please send an email with "unsubscribe" in the Subject line to unsubscribe@irbpassport.com.

The associated organisations to which, with your permission, we will release your personal information are limited to our worldwide partners, tournament sponsors and official suppliers, IRB (including its associated companies), and the Member Unions thereof, organisations associated with us and the organising committees of IRB tournaments. We also may share the information with our service providers who perform services on our behalf based on our instructions. These service providers are not authorised by us to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements. IRB will only disclose your personal information without notice when it believes disclosure to be required by law or regulation, or necessary to protect or defend the rights or property of IRB, the safety of the public or the users of the site.

Children under 16

If you are under 16, you must obtain the approval of a parent or guardian before you send us any of your personal information (such as your name, e-mail address, home address, date of birth etc).

Changes to this Privacy Statement

We reserve the right to change our security and privacy policies at any time. Accordingly, we recommend that you check this page periodically in order to review our current policies.

Links to other IRB websites, or other third party websites

The site may contain links to other websites whose privacy and information practices may be different to ours, including other IRB websites and/or third party websites. We are not responsible or liable for the content or privacy policies of websites other than IRB websites. You should be aware of this when you leave the site and we encourage you to read and familiarise yourself with the privacy policies and/or notices on other websites you visit.

Security

We urge you to take precautions to protect your personal information when you are on the Internet. Keep any passwords safe and make sure you use a secure browser.

Use of your information outside the European Union

Some of the organisations to which we may disclose your personal information may be situated outside of the European Union. In order to provide you with the information and/or services you require, we may need to transfer your personal information to these countries, some of which may not protect privacy and personal information rights as extensively as in the European Union. If you do not consent to your personal information being sent outside the European Union, please do not send it to us.

Your rights to access, correct, modify and/or remove your personal information

You have the right to receive a copy of and/or access, correct, modify and/or remove the personal information that we hold about you.

If you wish to receive a copy of the personal information that we hold about you, you shall make a request in writing to the contact details set out below. We may charge a small fee towards the cost of administering any particular request you make for a copy of such personal information.

If you wish to access, correct or modify any personal information you have provided to us, you have the right to have such information corrected and/or modified. The appropriate method(s) for accessing, correcting and/or modifying your personal information are set out below:

(a) depending on the sites or service you have used, you may have the ability to access, correct and/or modify your personal information online. In order to prevent your personal information from being viewed by others, you will be required to sign and/or log in with your credentials (for example, e-mail address and password);

or, alternatively

(b) any request(s) to access, correct and/or modify your personal information shall be in writing and shall be directed to the contact details as set out below and shall include enough information to enable us to satisfy ourselves as to your identity and to process your request.

If you wish to have the personal information you provided to us removed and/or if you no longer wish for your personal information to be processed, stored and/or used, your request shall be in writing and shall be directed to the contact details as set out below and shall include enough information to enable us to satisfy ourselves as to your identity and to determine the personal information you request to be removed.

If you have any questions about this privacy statement, the practices of the site or your dealings with the site, you can contact us at the contact details as set out below.

Contacting the Site

You can contact us by emailing us at help@irbpassport.com or by writing to the International Rugby Board at the address set out below.

This privacy statement is subject to change without notice.

This privacy statement was last updated on 23rd May 2012.

IRFB Services (Ireland) Limited,
Huguenot House,
35-38 St. Stephen's Green,
Dublin 2,
Ireland.

Copyright © International Rugby Board 2012. All Rights Reserved.